4 Dec 2012 gpoo   » (Master)

GUADEC: Status of travel sponsorship requests

Kristiansand Kristiansand, Norway

The Travel Committee received 61 sponsorship requests (13 more than the last year). The information has been cross-checked (speakers, GSoC students and mentors, travel costs, arrival dates, etc.) and now we are working on the accommodation costs.

7 Females
54 Males
18 Speakers
11 Google Summer of Code students
6 Google Summer of Code mentors
39 Members of GNOME Foundation (4 GSoC students)
7 Requested only accommodation
5 Requested only travel fare

In total, we were requested US$49,578.- for travel fares. However, we will not sponsor the train from Amsterdam (Schiphol) to Den Haag because it costs €7,60 (one-way) and we think it is an affordable amount of money. Hence, we can save €15,2 per every travel request (~US$1,100.-), which might help us to sponsor more people.

Having that in consideration plus better airfares we were able to find, we would need US$41,738.- instead of US$49,578.-

On the other hand, we would need around 28 double rooms. However, the accommodation costs this year are higher than the costs when the bid was presented. It would not be a big deal for 1 or 2 people, but it is different when you are booking for 55 people (5/6 nights each).

Every euro/dollar counts.

Syndicated 2010-04-30 22:03:42 from Personal notes

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