30 Sep 2011 amits   » (Journeyer)

FUDCon Pune F2F Planning Minutes - Sep 27 edition


We started this round with a review of how we're doing with the deadlines we had set ourselves.

We then proceeded to review pending items from last weeks.  Items done are striked out, items needing attention are in bold.

This info is pulled from http://openetherpad.org/fudcon-pune-planning where we take minutes for the meeting.

 Sept-27-2011
 -------------------
 Attendees: Amit Shah, Rahul Sundaram, Kashyap Chamarty, Ramki, Kushal Das, Satya, PJP, Shreyank, Saleem Ansari, Shakthi Kannan
    • Website
      • Content - done
      • aggregation - twitter done; flickr - Sep 30
      • rss feeds - dropped
      • images - done
    • Posters, banners, t-shirts, etc.
      • design - vertical banners still to be done; Sep 30
      • design - tshirt - done
    • Booklet
      • mostly done
      • waiting on welcome letter from Jared Smith - 30 Sep
    • Comm. with participants
      • flights
        • locals - two not booked
        • foreign - 3 out of 9 booked; Harish decided to book others. waiting on passport info.
      • Satya handling all other stuff, well on track.
    • Catering
      • Vendor finalised; other things in progress
    • Swag, media
      • buttons - need to finalise logo

  •  Tshirts
    • highest quality (thick fabric, with collar) (240 GSM) ₹265
    • lower quality (lesser thickness) ₹225
    • lower than that (200-210 GSM, round collar): ₹190
    • lowest (GSM: ): ₹170
    • Decide on the quality and vendor.
    • xtees.in
    • inkfruit.com
    • custom.tshirts.in
    • Kashyap handling this now
  • Swag
    • We need to do the vertical banner design - not done yet
      • Rahul to call Suchakra and confirm progress.
    • Kushal: T-shirt updates: 
      • Talking to more vendors
      • Rates from xtees.in above
    • Lanyard
      • ₹12 per piece from Venus traders
    • Mugs
      • Kushal to get quotes

  • Tickets
    • Rahul, Satya contacting people about visa, tickets, etc. - ongoing

  • Website Info
    • Todo: Milan picture needs to be updated[shreyank/tatica] - done
    • Shreyank / Saleem to reach out to Vaidik Kapoor for other design activities - ongoing
    • Location page needs to be updated.[saleem] - done
    • update flickr javascript widget [Shreyank] - done
    • testing drupal cod. [Shreyank, Saleem, Vaidik] - ongoing
      • Is a set of drupal modules to set up registration, voting, etc.
      • Next meeting will be held in #fedora-meeting; details sent to fedora-websites list


  • Registration 
    • users need to register during FUDcon
    • Printer, power, laptop, papers and volunteers required for registration desk

  • FAD - Shakthi
    • Two FADs now scheduled
    • 1st on 24th Sep at RH office - done
    • 2nd run on 8th of October at COEP
      • Check power sockets
      • Should get a big 15A power points; connection should be from COEP mains
      • Get 3-4 of the 15A ones
      • Get 10-15 smaller ones
      • Test Internet Bandwidth
      • Mic, Projectors for classrooms
      • Fedora Mirror
      • Issue a 'call for routers' - more routers the better to ensure connectivity
      • Test-run of the COD -- registration, QR code, etc.
      • Identify student volunteers and get their numbers.
      • Handy cams for recording
      • Restrooms location
      • Speakers loungue
      • Place to store speakers food boxes,  100 of them
      • Consult with law enforcement authorities if necessary for WiFi access


  • Sponsorships
    • Waiting to hear from potential sponsors
    • Rahul to get more info on Thu, 22 Sep
    • Rahul will talk to GNOME foundation to discuss GNOME Gsoc'ers sponsorship to attend FUDCon.
      • Waiting for a reply
      • Drop this for now

  • Flight tickets booking
    • 2 local(India) contributors have booked tickets so far. Whoever hasn't, please do.
    • Rahul to follow up.
    • Tickets for international travelers need to be updated as additional reminder
    • Rahul talked to Harish and Harish has confirmed that he is booking the tickets for international travelers 

  • Catering
    • PJP to clean up catering page to have only relevant information for the selected vendor.
    • Water -- Confirm with caterers about the water cans/bottles during the event.
    • talk to Murty about water, cold drinks, chips

  • FUPub
    • Moved to Saturday
    • Website upated
    • Cocoon needs to be told - PJP
    • 150 folks is the upper limit

  • Videographing
    • Ramki to follow up - updates next week.

  • Infrastructure
    • Power strips -- 10 units, need to buy.
    • 1 TB Hard-disks -- 2 units -- bought .

  • Rahul to send speaker guidelines to speakers
    • Add this to booklet as well
    • Rahul has written; will put in wiki

Deadlines, budgets:
This is a post from http://log.amitshah.net/, licensed CC BY-SA.

Syndicated 2011-09-30 09:13:00 (Updated 2011-09-30 11:50:17) from Amit Shah

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